Right-To-Know Law and Request Policy

 

The Right-to-Know Law permits any legal residents of the United States the right to request, inspect, and obtain copies of public records maintained by the Coplay Whitehall Sewer Authority, pursuant to the Pennsylvania Right-to-Know Law, enacted by Act 3 of 2008.

 

Request for documents

 

  • All requests to access public records must be in writing and signed by the Requester. Click here for the Right to Know Request Form. The requester must identify and describe the records sought with sufficient specificity to enable the Authority to ascertain which records are being requested and shall include the name and address to which the Authority should address its response.
  • Completed written request forms for records may be sent to Coplay Whitehall Sewer Authority Right-to-Know official by mail, be delivered in person, or sent via facsimile during Authority regular business hours of 7:00 AM to 3:30 PM.

All requests under the Right-to-Know Law should be addressed to the
Authority's Right-to-Know Official as indicated below.

 

Right-to-Know Official
Coplay Whitehall Sewer Authority
3213 MacArthur Rd.
Whitehall PA 18052
Phone: 610-437-4461
Fax: 610-437-0696

Jet Truck

Fees

If a written request for records is granted, the following fees will be charged to the requester: ( Postage is at actual cost.)


Record Type
Fee
Photocopy or emailed copies $0.20/page
Plan of drawings Actual cost
Floppy disc of documents $0.50/disc
Computer disc of documents $0.90/CD
Certification of a Record $1.00 per record


General Regulations

The Coplay Whitehall Sewer Authority shall provide access to the requested records within five (5) days of the receipt of the properly executed written request. The Coplay Whitehall Sewer Authority is not required to create a record when such record does not currently exist or to compile or maintain, format or organize a record in a manner in which it is not currently compiled, maintained, formatted or organized.


If the Coplay Whitehall Sewer Authority determines that a public record contains information which is subject to access as well as information that is not subject to access, it shall grant access to the information which is subject to access and deny access to the information which is not subject to access. If the information which is not subject to access is an integral part of the public record and cannot be separated, the Coplay Whitehall Sewer Authority shall redact from the record the information which is not subject to access and the response shall grant access to the information which is subject to access.

 

Upon receipt of written request of a duly executed written request of a public record, the Coplay Whitehall Sewer Authority shall make a good-faith effort to determine if the record requested is a public record and whether it has possession, custody or control of said record. All applicable fees shall be paid by the requester in advance in order to receive access to the records requested. The time for response by the Coplay Whitehall Sewer Authority shall not exceed five (5) business days from the day that the duly executed written request is received by the open records officer. If, upon receipt of a written request for access, the open records officer determines that one of the following applies:

 

  1. the request for access requires redaction of a record in accordance with Section 706 of the Statute;
  2. the request for access requires the retrieval of a record stored in a remote location;
  3. a timely response for the request for access cannot be accomplished due to bone fide and specified staffing limitations;
  4. a legal review is necessary to determine whether the record is a record subject to access under this Statute;
  5. the requester has not complied with the Coplay Whitehall Sewer Authority's policies regarding access to records;
  6. the requester refuses to pay applicable fees as authorized by the Act and policy;
  7. the extended nature of the request precludes a response within the required time period.
  8.  

The open records officer shall send written notice to the requester within five (5) business days of receipt. The notice shall include a statement notifying the requester that the request is being reviewed, the reason for the review, a reasonable date that a response is expected to be provided, and estimate of applicable fees owed when the record becomes available.


If the Coplay Whitehall Sewer Authority's response is a denial of a written request for access whether in all or part, said denial shall be issued in writing and shall include the following:

 

  1. A description of the record requested;
  2. The specific reasons for the denial, including citation of supporting legal authority;
  3. The typed or printed name, title, business address, telephone number, and signature of the open records officer on whose authority the denial is issued;
  4. Date of the response;
  5. Procedure to appeal the denial of access under the Right-to-Know Law.


If a written request for access is denied, the Commonwealth of Pennsylvania Office of Open Records shall assign an appeals officer to review the denial. The Commonwealth of Pennsylvania Office of Open Records can be contacted at:

 

Commonwealth of Pennsylvania
Office of Open Records
Commonwealth Keystone Building
400 North Street, Plaza Level
Harrisburg, PA 17120-0225

 

Phone: (717) 346-9903


Email: openrecords@state.pa.us